Administrative Specialist - Admin Assistant

Mississauga, ON


Do you have exceptional administrative skills, are highly organized, enjoy variety, and thrive in a fast-paced environment? If so, this may be the role for you!

We are a forward-thinking and well-established  equipment supply company with locations across Canada. We offer competitive salaries, benefits, training and development, work-life balance, staff team building events – all within a green work environment.

We are currently seeking a detail-oriented, well-rounded, self-motivated Administrative Specialist to join our team in Toronto, located near Toronto Pearson Airport.

Job Responsibilities

  • HR Support – assists in the preparation and proofreading of job descriptions, posts jobs on various job boards, assists with employee onboarding, orients new staff on policies, procedures
  • General Office – travel arrangements (airline and hotel), acts as back-up relief for phones
  • Sales and Marketing Support – assists with sales and marketing projects and initiatives as needed, i.e., creation/editing of marketing collateral, web content
  • Laboratory admin support for report processing, as required
  • Composes and edits correspondence, memos, manuals, brochures, reports, and handouts
  • Schedules meetings and prepares meeting agenda
  • Organizes training, client meetings, team meetings and events as needed
  • Ensures Safety Data Sheets (SDS) are current/updated and filed as hard copy and digital
  • Provides documentation support for managers
  • Assists with general filing and file management



  • Positive attitude, able to handle pressure, confident and articulate phone manner
  • Excellent interpersonal and communications skills, both verbal and written
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Internet functions; advanced skills in MS Word with knowledge of proper document formatting
  • Working knowledge of email, scheduling, spreadsheets, and presentation software
  • Knowledge of Adobe Create Suite (InDesign, Illustrator, Photoshop) an asset
  • Ability to proofread documents to identify grammatical, punctuation and spelling errors
  • Accurate keyboarding skills
  • Ability to prioritize with excellent organizational skills, attention to detail, and high degree of accuracy
  • Ability to multi-task and problem solve
  • Must be self-directed and able to complete projects with limited supervision
  • Must be a strong team player, able to work collaboratively and effectively with a variety of people, personalities, skills, and organizational levels
  • Takes personal responsibility for working efficiently, and continuously suggesting improvements to processes
  • Uses discretion and maintains staff confidentiality
  • Flexible and adaptable


Education & Experience


  • Post-secondary education or equivalent work experience
  • Minimum seven (7) years related experience in a service environment, or equivalent combination of education and experience


Salary commensurate with experience; company benefits.


Elite Personnel

Elite Personnel

Whether you are simply exploring your options or you are in immediate need of a new  job, Elite Personnel will work with you to help you find a job in the industry that fits your lifestyle and career objectives.  Access to our extensive network of industry connections and specialized consultants makes it easier for you to find the kind of position you are looking for within your specialized field of work. At Elite Personnel, we take the time to gain an in-depth understanding of your needs and expectations.  Our thorough screening process and transparent approach, ensures our ability to match you with the positions that are best suited to your specific skills and needs and ultimately allows us to help you find the job that is right for you.

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